Company Data

Summary

• Manage external companies such as suppliers, partners, and service providers in one place
• Create a company profile for each external business you work with
• Store important documents (contracts, agreements, certificates, invoices) directly in that profile
• Keep invoice payment terms organized for each company
• Access company data anytime from any smart device
• Use VAT checking support to handle VAT-related details more clearly
• Find information faster and avoid searching through emails or folders
• Improve organization and reduce mistakes in daily administration

Company Data Management for Business Partners and Suppliers

The Company Data functionality is used to manage external companies that your business works with — such as suppliers, cooperation partners, service providers, and other partner organizations.

This section helps administrators keep all partner company information in one organized place, making daily administration easier and more professional. It is especially useful when your business works with multiple outside companies and needs a clear way to manage their data and documents.

With this functionality, administrators can add external company profiles through a simple registration process, which supports faster onboarding and better data consistency.

A key benefit is Effortless Document Management. You can attach important files directly to each external company profile, so contracts, agreements, and other documents are always stored in the correct place.

This supports:

• easy document upload and organization
• centralized access to partner and supplier documents
• clear and structured records for each external company

The system also supports customizable payment terms for invoices, which helps manage billing-related conditions for external partners more clearly.

Because Clasero is web-based, this information is available from any smart device, so administrators can access company records and documents anytime, whether in the office or on the go.

Another helpful function is the VAT Checker, which helps clarify VAT applicability when working with external companies. This saves time and supports more accurate and compliant invoice preparation.

In short

Company Data helps you manage external business-related companies in a more structured way by providing:

• easy partner and supplier registration
• centralized document storage
• clear invoice payment term management
• mobile-friendly access
• better VAT clarity and compliance

Overall, this functionality improves organization, efficiency, and control when working with outside companies.

Practical Company Data Management for Suppliers and Business Partners

This function is used to store and manage information about external companies your business works with — for example, suppliers, partners, service providers, or other organizations.

In real life, it helps you avoid a common problem: company details and documents are often spread across emails, folders, and different devices. With Clasero, you keep everything in one company profile.

How it is used in practice

When your business starts working with a new supplier or partner, you create a profile for that company in the system. In that profile, you can store:

• company details
• important documents (contracts, agreements, certificates, etc.)
• invoice-related settings (such as payment terms)

This makes it easy for administrators and office staff to find the correct information quickly, without searching through old emails or paper files.

Why it is important

This is important because external companies are often part of daily operations — for example:

• a supplier sends invoices
• a partner company provides services
• an organization needs signed documents
• a service provider has agreed payment terms

If this information is not organized, it can slow down work and cause mistakes.

With this functionality, your team can:

• find documents faster
• keep partner data organized
• manage payment terms clearly
• check VAT-related information more easily
• access company records from any device

Example

A school works with a sports equipment supplier and a cleaning company.

Instead of keeping contracts and payment details in separate folders, the administrator stores each company in Clasero:

• one profile for the supplier
• one profile for the cleaning company

Now all related documents and company details are easy to access in one place, which makes invoicing, communication, and administration much faster.

In short

This function helps your business stay organized when working with external companies, by keeping their data, documents, and billing-related information in one clear and easy-to-use system.

Discover the Benefits

• Keep all external company data in one place for easier daily administration
• Manage suppliers and business partners more efficiently with clear company profiles
• Store important documents securely (contracts, agreements, certificates, invoices)
• Find partner information faster without searching emails or folders
• Set and manage invoice payment terms for each external company
• Improve VAT clarity and compliance with built-in VAT checking support
• Access company records from any device for flexible work on the go
• Reduce administrative errors with centralized and organized data
• Speed up onboarding of new partners and suppliers with a simple registration process
• Improve internal workflow and control when working with multiple external companies